Language, Contracts & Documentation

FuYuan’s Language, Contracts & Documentation service removes the friction that slows cross-border business. We translate and localise commercial and technical documents with clarity and consistency, support bilingual meetings to prevent misunderstandings, and assemble professional document packs so both sides align on the same meaning before anything is signed or shipped. The result: fewer back-and-forth loops, faster approvals, and smoother long-term cooperation.

What this service is

Most cross-border delays come from language friction: unclear specifications, inconsistent terminology, and “agreement” that isn’t actually aligned. FuYuan supports the full documentation layer of international business—translation and localisation of commercial and technical files, bilingual facilitation in meetings, and structured documentation packs for exhibitions, quotations, negotiations, and onboarding.

Note: We are not a law firm. We do not provide legal advice. We support the documentation and commercial clarity process, and we can coordinate with qualified legal counsel where required.

Who it’s for

Chinese manufacturers exporting overseas who need clear, buyer-ready English/German documentation and consistent terminology.

International buyers sourcing from China who want specifications, responsibilities, and terms translated with precision before committing.

Sales and export teams dealing with high volumes of emails, quotations, and technical questions across time zones.

Companies preparing for trade fairs that need a professional bilingual document pack (brochures, datasheets, specs, certifications, FAQs).

Teams in active negotiations where misinterpretation of payment terms, lead times, warranty, or QC requirements could kill the deal.

Engineering, QC, and compliance stakeholders who need technical language, units, tolerances, and acceptance criteria handled correctly.

Businesses onboarding distributors/agents that require standardised bilingual templates and “one source of truth” documentation.

First-time cross-border traders who need structure, version control, and meeting support to avoid expensive misunderstandings.

What you get

Translation & localisation (commercial, technical, marketing—based on your needs)

Terminology management (glossary + consistent product naming and definitions)

Bilingual meeting support (interpretation + recap notes to confirm meaning)

Document packs (export-ready: specs, certifications, brochures, standard terms, FAQs)

Revision control (tracked changes, versioning, and change logs)

Proofreading & quality review (consistency checks and clarity improvements)

What we need from you

Source documents (preferably editable: Word/PPT/Excel; PDF accepted)

Reference files (previous translations, product catalogues, spec sheets)

Product terminology preferences (model names, key phrases)

Target audience + tone (formal contract vs. sales-friendly)

Deadline + any certification requirements (if applicable)

Engagement formats

Single document delivery: one-off translation/localisation task with revision control

Document pack build: complete set for trade fairs / onboarding / negotiation

Ongoing documentation retainer: monthly translation + meeting support + glossary management

Deal support bundle: translation + bilingual facilitation + negotiation recap notes

Optional add-ons

Bilingual commercial term sheets (non-legal) for fast pre-alignment

Certified translation coordination (where required)

On-site / live interpretation for meetings or factory/customer visits

Template creation: bilingual quotation templates, product sheet templates, FAQ templates

Trade fair document kit: booth-ready brochures, spec sheets, and qualification scripts

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Make every word precise - so deals don’t stall.

We translate and structure cross-border communication so manufacturers and buyers align quickly, terms stay clear, and decisions are documented properly.

How it works
(client procedure)

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1) Intake & goal definition

We confirm purpose (negotiation, contract-ready alignment, internal review, trade fair pack, etc.), target language, required tone, and deadlines.

2) Terminology setup (fast but important)

We establish key terms: product names, model numbers, materials, QC definitions, warranty language, Incoterms, and payment terms phrasing—so the same concepts stay consistent everywhere.

3) Translation & localisation

Translation is performed and reviewed for clarity and commercial intent (not just literal wording). Technical documents are checked for consistency and unit formatting.

4) Review & revisions

You receive editable formats plus PDFs (where needed). Revisions are handled through a controlled change log so nothing gets lost.

5) Delivery & usage guidance

We deliver final files and a simple “how to use” guide (what to send to buyers, what to keep internal, and how to maintain versions).

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Why FuYuan
(the difference)

Cultural fluency + commercial discipline: we combine local relationship skills with structured process.

Speed across time zones: you get a local presence that responds quickly and keeps momentum.

Clear documentation: every meeting and decision is captured—no ambiguity, no lost context.

Professional brand handling: we represent your brand like it’s our own.

Success metrics
(how we measure performance)

Reduced turnaround time for approvals and negotiations

Fewer misunderstandings on specs and responsibilities

Consistent terminology across documents and teams

Faster conversion from “interested” to “aligned terms / PO / contract drafting”

Cleaner handovers to logistics and delivery teams

Want faster approvals and fewer misunderstandings?

Book a discovery call or request a document review and we’ll recommend the best format.

FAQ: Can you translate contracts?

Yes. We translate and localise contract language for clarity and alignment. For legal interpretation or jurisdiction-specific advice, we coordinate with counsel.